Human Resources and Payroll Coordinator
Positions : 1
Position Status: Full Time (37.5 hrs. per week)
Métis Urban Housing Corporation (MUHC), an affiliate of the Métis Nation of Alberta, was incorporated in 1982 to provide subsidized, adequate and suitable housing to low and moderate income Indigenous families in Alberta. We currently have 507 units in 14 urban centres funded by the Federal Government through Alberta Seniors and Housing. MUHC employs over 40 full and part time staff; together we oversee tenant relations and property management needs for thousands of tenants. Unlike any other subsidized property management company in Canada, we offer housing across the province of Alberta and are the largest Indigenous housing provider in Alberta. For more information about Métis Urban Housing and it’s sister organization Métis Capital Housing Corporation (MCHC), visit our website at www.metishousing.ca.
The Human Resources and Payroll Coordinator is responsible for assisting the HR & Corporate Services Manager in the day-to-day operations of this department, including scheduling interviews, onboarding employees, payroll processing, maintaining employees’ records, and developing retention strategies.
Working under the supervision of the HR & Corporate Services Manager, the HR and Payroll Coordinator will perform the following job duties:
- Process payroll weekly for hourly and salary in alternating weeks. This includes reconciling timesheets, preparing the payroll summary in Excel and Sage 300, upload the payroll file to the banking website.
- Maintain and update all employee rates, salaries, banking information, time-off details, and status changes in the payroll system.
- Investigate and resolve payroll issues. Provide information to employees regarding pay discrepancies and answer employees’ payroll-related inquires.
- Balance and upload the RRSP deductions and contributions to the RBC website. Balance the employee benefit statements.
- Prepare CRA remittance for payment.
- Assisting with the recruitment process as required for each department within Métis Urban Housing Corporation and Métis Capital Corporation. This process includes job posting, reviewing, assessing, and short-listing resumes, and scheduling interviews.
- Prepare new hire packages, collect CRC forms, prepare employee IDs and appropriate information for Payroll Assistant and Accounts Payable. Update employee files and HR database programs.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Answers Frequently Asked Questions from applicants and employees relative to standard policies, employee benefits, hiring processes, etc.; refers more complex questions to the HR & Corporate Services Manager.
- Maintains the integrity and confidentiality of human resource files and records.
- Perform periodic audits of HR files and records to collect and file all required documents appropriately.
- Assist the HR & Corporate Services Manager to act as a liaison between the organization and external benefits providers and vendors, including health, disability, and retirement plan providers.
- Conduct new employee onboarding process, including benefits enrollment.
- Assist with planning special events, organization-wide meetings, and employee recognition events.
- Assist the HR & Corporate Services Manager with the development of retention strategies.
- Perform other related duties as assigned by the Manager.
- Liaises with community associations, agencies, and stakeholders.
- Represents the organization at community activities to enhance the organization’s community profile.
- Participates in committees, task forces, and special projects as required.
- A bachelor's degree in Human Resources and CPC certification
- A minimum of 3 – 5 years experience
- Professional Certification – a member of an HR association is an asset.
- CPC Certification
Knowledge, Skills, and Abilities
- Knowledge of relevant legislation, policies, and procedures.
- Knowledge of the Aboriginal and Métis cultural and political environment.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent conflict resolution skills.
- Ability to commit to actively uphold and consistently practice personal diversity, inclusion, cultural awareness, and safety and sensitivity approaches in the workplace.
- Must be reliable. Actively demonstrates a commitment by maintaining a consistent and predictable work schedule.
- Ability to work under pressure, meet deadlines and work independently.
- Knowledge of and experience using word processing, spreadsheets, and HR management software.
- Detail-oriented, good oral, written, and presentational skills.
- High level of integrity, sound judgment, and well-organized.
- Works in an office environment, usually works a standard work week, some overtime may be required during specific periods of the accounting cycle such as the annual audit.
- The incumbent will spend a significant portion of time using a computer, which can lead to muscle fatigue.
WHAT WE HAVE TO OFFER YOU
- The opportunity to work with a non-profit Indigenous organization
- A comprehensive benefits plan including: life insurance, disability, health, and dental
- Generous vacation time and personal time off days
- Employer matching RRSP to support retirement plans
- Personal development
- Competitive compensation
- Compensation for professional fees
HOW TO APPLY
Applicants should send a resumé and cover letter outlining how they meet the specific requirements of the position by email to: firstname.lastname@example.org or by Fax: 587-855-6470. While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.