Project Manager: Data Governance Strategy Coordination, First Nations Information Governance Centre

Full-time, term position to March 31, 2024 (with possible extension)

(open to remote work location within Canada)

Deadline for applications: July 22, 2022 (or until filled)

ABOUT FNIGC

The First Nations Information Governance Centre (FNIGC) is a non-profit organization that envisions every First Nation achieving data sovereignty in alignment with its distinct world view.

FNIGC supports the development of information governance at the First Nations community level through regional and national partnerships. In addition to serving the information, research, training, and capacity development needs of First Nations people and communities, FNIGC is home to several national surveys.

FNIGC believes that quality information collected by First Nations for First Nations can influence knowledge-based decision-making and inspire policy and programs that contribute to the health and well-being of First Nations people in Canada.

The successful candidate will be eligible for flexible work hours, remote work, a competitive salary, benefits package, pension plan, and generous paid time-off benefits.

ABOUT THE POSITION

The Project Manager is a key member of the national Data Champion Team responsible for planning, monitoring, and reporting at the national level of Phase 1 implementation of the First Nations Data Governance Strategy (FNDGS or “the Strategy”) including on the priority work streams, budgets, as well as risks, accountability, and results. 

The FNDGS is a ground breaking multi-year First Nations-led initiative with few benchmarks or precedents. It’s about establishing a network of community-driven and nation-based regional information governance centres (RIGCs) that will provide shared data and statistical services to First Nations communities, their governments, and their service delivery organizations – one centre is expected to be built in every region and at the national level. Phase 1 implementation begins with the recruitment of data champion teams (DCTs) in every region that will consist of the necessary expertise required to deliver on the national objectives that have been set by the FNIGC Board of Directors.

PRIMARY DUTIES AND RESPONSIBILITIES

As a core member of the national data champion team (project team), the Project Manager’s role is dedicated to the following four areas of work:

  1. Coordinating and supporting a national network of regional project managers:
    • Managing a network of his/her peers (i.e., fellow project managers) located in regions across Canada (a formal coordination committee may be established for that purpose)
  2. Monitoring, analyzing, and reporting progress against plans at the national level:
    • Ensuring appropriate processes and tools are in place to support the periodic collection of relevant,  timely and quality information, on progress against plans (results, expenditures, forecasts, risks)
    • Managing the reporting cycles, including analysis and production of dashboards/reports with input from regions against plans and national objectives
    • Identifying and escalating issues and making recommendations for effective project management
  3. Project capacity development and change management with regions:
    • Providing support to the national and regional data champion teams (project teams) in developing and implementing common (generic) frameworks, templates, guidelines and tools to facilitate cohesive and integrated  efforts for all priority work streams with respect to  project planning, design, delivery, monitoring, and evaluation work where appropriate.
    • Identifying and sharing with regions recognized best practices and/or lessons learned as appropriate and relevant.
    • Support/enable innovation and new collaborative frameworks with regions
  4. Communications and relationship building with regions:
    • Acting as key conduit (and one-window access point) for all regional Data Champion Teams (project teams) to access and receive project information, updates, and guidance from the national data champion team (including on budget and financial matters)  ensuring fluid, pro-active and transparent communications with and between all regions
    • Building and maintaining collaborative and trusted peer-to-peer relationships with regions, respectful of their jurisdictions, enabling on-going support for alignment on national objectives.

Duties and Responsibilities

The role is key to the overall success of Phase 1 implementation of the FNDGS with the goal of ensuring that plans are in place, updated, and progress against national objectives are reported and risks are managed. The efficient delivery of project outputs, effective quality control, clear communication of expectations, and upward reporting to senior management are all critical tasks for this position.

Coordinating and supporting a national network of regional project managers (20%)

  • Establish a coordination committee structure to support effective project management coordination, including the development of terms of references, in partnership with regions and at the direction from the Director, National Data Governance Strategy Coordination –
  • Chair and/or support the Director, National Data Governance Strategy Coordination, in chairing/co-chairing (TBD) committee meetings, preparing agendas and materials and keeping minutes and records of key issues, decisions and/or next steps.

Monitoring, analyzing, and reporting progress against plans at the national level: (40%)

  • Monitor, analyse and report on progress, at the national and regional level, as per set plans
  • Review and provide feedback to regional partners on proposals and action plans
  • Coordinate regional contribution agreement processes and protocols
  • Establish and deliver mechanisms for tracking progress and reporting from regional partners - as determined by the contribution agreement
  • Establish a Project Charter for each approved regional action plan, defining project goals, objectives, risks, assumptions, staffing levels, roles and responsibilities, work breakdown structure, milestones, and deliverables.
  • Review project reports against expected results to track progress and provide feedback
  • Track project/program status and ensure follow-up of outstanding issues
  • Maintain relevant files and documentation
  • Manage project activities throughout lifecycle, including the allocation of adequate resources, scheduling, documentation, budget, and other factors as needed
  • Adhere to established methodologies for project management
  • Track all project costs to ensure completion within budget
  • Design and revise monitoring tools, tracking documents, and reporting templates
  • Share applicable narrative project information and support the development of orientation materials
  • Resolve and/or escalate implementation (transition) issues as needed
  • Develop and maintain implementation (transition) plans and budgets, track and report progress on key transformations or projects
  • Manage special projects as they arise; develop a special projects decision making matrix
  • Develop and maintain implementation (transition) plans and budgets, track and report progress on key transformations or projects.
  • Develop implementation plans and budgets
  • Contribute to the development of Phase 2 business case for the national data champion team including costing
  • Conduct project post-mortems to identify areas for improvement; develop recommendations based on findings

Project capacity development and change management (20%)

  • Assist regional partners in program planning, design, monitoring, and evaluation ensuring appropriate implementation of programming policies and guidelines
  • Establish strong relationships with existing and potential regional partners
  • Liaise with regional partners’ project/program staff on a regular basis, through the committee structure and on an as needed basis
  • Provide feedback to partners on reporting based on analysis
  • Develop change management strategies (i.e., change impact and risk assessments, communication, engagement and training plans, performance metrics)

Communications (20%)

  • Manage communication needs with regions to support day-to-day operations and respond to inquiries with respect to project management.
  • Assist in the preparation of special topic and presentation materials
  • Present project reporting updates to FNIGC board directors as needed
  • Coordinate, lead and facilitate the “national Program Managers Committee” (name TBD)

JOB REQUIREMENTS

  • Must have demonstrated experience working with First Nations communities
  • Minimum of 5 years experience in project and/or program management
  • Experience with Results-Based Management and project / program management tools (proposals, reports, dashboards, monitoring, and evaluation)
  • Excellent organization and planning skills
  • Experience with government-level grants, proposals, and projects
  • Excellent spoken and written fluency in English; French is an asset
  • Awareness and sensitivity in cross-cultural communication and power dynamics
  • Ability to take initiative with little supervision
  • Excellent interpersonal skills
  • Willingness to travel

Experience, Education & Professional Designation

  • An undergraduate degree in a related field preferably in social sciences, humanities, epidemiology, public health or statistics
  • Professional certification in Project Management or at least five years of project experience
  • First Nations lived experience is an asset
  • English and proficiency in a First Nations language or French is an asset

APPLICATION INFORMATION

We invite qualified candidates to send their résumé and cover letter telling us why you think you’d be a great addition to the FNIGC team to recruitment@fnigc.ca by July 22, 2022, or until the position is filled.

As preference in hiring will be given to First Nations candidates, applicants are encouraged to self- identify. FNIGC is committed to accommodating people with disabilities. If you require an accommodation, we will work with you to meet your needs. We thank all applicants for their interest; however, only those selected for an interview will be contacted.